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Association of government accountants

Julie’s Place Restaurant, Tallahassee, FL Welcome and Roll Call: The meeting was called to order at 6:10 pm with the following
present:
Current 2009-2010 CEC members:
Bill Hemberger, Director and Chapter Website Chair Bert Fletcher, Director and By-Laws and Procedures Chair New CEC Members Present – new for 2010-2011:
Kaye Kendrick, Director & Education Chair Others in attendance were:
Vincent Mokwenye, Community Service Chair Those absent from the meeting were:
Sidney Station, Director (beginning 2010-2011) & Early Careers Chair Melinda Miguel, (beginning 2010-2011) Director at Large Pam McCully and Levitra Paul, Early Career Membership Chairs Minutes – A motion and second to accept the minutes of the March 2, 2010, CEC
meeting was made and approved unanimously.
Treasurer’s Report – Carolyn McGriff was absent from the meeting.
Chapter Year 2009-2010 Audit – Sam Scallan announced that he had contacted
Stephanie Allen, who had agreed to do the audit. He indicated that he would like the
books and records turned over to her by the end of June if possible. (It is recommended
that the audit occur prior to the change of hands.)
Chapter Membership – President Watson announced that membership was currently at
161! After the non-renewal purge, membership is still at 143 – good job everyone!
Budget Request – Next President Watson asked for a budget amendment to add a
$1,000.00 appropriation to the current budget to assist the President or her designee
with registration and other expenses in attending the National Professional Development
Conference in Orlando in July. The President would also use one of the two room
vouchers that AGA National is allotting to the Chapter. The other voucher will be made
available to other Chapter members using the following priority: Officer by rank, then
directors by length of service, then committee chairs by length of service. A motion to
this effect was made, seconded, and passed by the CEC.
During the subsequent week, President Watson polled officers to determine which
officers were interested and could attend the PDC in July. President-Elect Sam Scallan,
Secretary Jim Maxwell, and Treasurer Carolyn McGriff cannot attend and Treasurer-
Elect Nancy Graham and Immediate Past President and AGA Regional Vice President
Sue Graham plan to attend. President Watson therefore appointed Nancy Graham as
her designee to receive the $1,000 registration and expense scholarship from the
Chapter and one of the hotel scholarships from AGA National, and designated Sue
Graham to receive the second AGA National hotel scholarship.
Chapter Year 2010-2011 Luncheons – President Watson announced that the contract
with the Civic Center had been renewed for Chapter luncheons for next year and noted
the following:
Luncheon dates (3rd Wednesday except for Sept., Oct., and Nov., when the 3rd Wednesday is not available at the Civic Center) Wednesday, January 19, 2011 (audio conference same day) Wednesday, April 20, 2011 (audio conference same day) Wednesday, May 18, 2011 (audio conference same day) Discussion followed regarding moving the luncheon dates that conflicted with the audio conference dates. This decision segued into the next agenda item. Chapter Year 2010-2011 Audio Conferences – The CEC then discussed whether to
purchase all audio conferences next year or to be more selective. Nancy Graham
suggested that the ranking not just be conducted by the Chapter Executive Committee,
but by membership. The committee agreed. Furthermore, James Maxwell would send a
survey to those members on the distribution list. Audio conference approval for the
upcoming year would be conducted during the June meeting. Alternative dates for
luncheons that are scheduled on the dates of audio conferences purchased could then
be negotiated by the Chapter President.
Website – Bill Hemberger mentioned a request he had received to post position
announcements to the Chapter website. After much discussion, the CEC agreed to
create a new section on the webpage for current events/happenings, including a section
for job announcements. It was requested that any ideas be sent to Bill via e-mail. At
this time, he will proceed with working with Chapter Webmaster Debbie Currie to
develop this new page for our website.
Annual Chapter Survey – Sam Scallan announced that he had received input from
CEC members and would provide them a draft of this year’s survey within the next two
weeks for their final thoughts before sending it out. He anticipated having results back in
time for the next CEC meeting to help plan the chapter year.
2011 Regional Professional Development Conference – President Watson discussed
the conflict with the Chattanooga Chapter also sponsoring a Southeast Regional PDC
next year and indicated that given the distance of their Chapter to ours, it was not
expected to have an impact on participation in Tallahassee’s PDC. Next she discussed
the idea of moving the conference to the Turnbull Center rather than keeping it at the
Civic Center. She mentioned that those who had toured the Turnbull Center were
impressed and felt the Center was well worth the extra cost. Sam Scallan echoed these
thoughts. A motion was made and seconded and the CEC unanimously voted to
approve the Turnbull Center as the venue for the 2011 conference. Next she discussed
the need to move the dates to February 10 and 11, 2011, so as not to conflict with the
AGA’s National Leadership Conference scheduled the week before. The CEC approved
the dates of February 10 and 11, 2011, for the 2011 conference.
Chapter Officer Tasks
1. First – we need a list of all tasks that each officer has had responsibility for this Governmental Accounting Conference responsibilities List of responsibilities prepared by Sue last year attached for a starting point Committee chairs, committee members, volunteers, etc. 3. Officers were asked to prepare their task lists and bring them to the next CEC Bert Fletcher and Lynda Watson volunteered to assist the Treasurer and Treasurer-Elect at the luncheon meetings in the upcoming year. Vincent Mokwenye will forward a list of names, if needed, for future assistance. With no further business to come before the Committee, the meeting adjourned at 7:25 pm. The next CEC meeting will be held on June 22, 2010, at Julie’s Place at 6:00 pm. Respectfully submitted, James Maxwell, Secretary Association of Government Accountants

Source: http://www.tallahasseeaga.org/files/py20092010/Minutes%20-%20CEC%20Meeting%20051110.pdf

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